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Other Uses for Microsoft Powerpoint

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Week Seven CheckPoint: Other Uses for Microsoft PowerPoint

Dwayne L. Wright, Sr.

PC Applications Support / IT 206

October 5, 2012
Ms. Edythe Doe
People love a show but they also hate a long boring one. No matter the audience, topic or setting the idea is to keep the spectators attention from beginning to end; with the expectation of generating a dialogue when it’s over. Microsoft’s PowerPoint has the tools to get the job done. Creating a presentation isn’t as difficult as some may think. By following a few steps anyone can create a show that will impress with images, pictures and other visuals that can be animated with sound and other affects while successfully delivering a hard to forget message. Although versatile enough to transform any moment or information into a visual cornucopia, the process is time consuming. To begin, schedule and reserve time to complete the project in a timely fashion with allotment for previewing and editing. Gather and have all your information together and organized; message, graphics and other objects. PowerPoint offers several pre-formatted thematic options with background and orientation, text, font size, type \ style; and color scheme that help guide the content and format to the end. “Professionally designed standard layouts help you save time by formatting and creating content. You then can modify these layouts to create custom slides to fit your specific needs”(Gary B. Shelly, Thomas J. Cashman, Misty E. Vermaat, n.d., p. PPT 2). Title slides give the audience an idea of what the presentation is about and where it’s heading. With a theme set, either paste text from an external source or create by typing and download objects into default text and content boxes purposed to direct and guide placement; where it can be revised as and when needed. Resizing and even reshaping content to fit and flow with the text and layout, slide by slide the presentation is coming together. Moving and repositioning objects, is possible but not necessarily better or advisable. The layout templates are tested, proven formatting design examples for every type of presentation; from personal to corporate. Determining which animation setting, as well as, which type of slide transition to use for effect throughout the show is one, if not the most crucial step, in creating a presentation that merely lectures; to one that informs, amazes and or educates. With so many choices, it isn’t hard to get overwhelmed. A good rule of thumb to avoid getting carried away is to make a decision and stick to it. They can be altered later. Finally, the presentation should be previewed in real time to check for and remedy any discrepancies, errors or other unwanted but most of all unwarranted special effects and gives the presenter the opportunity to rehearse the presentation before debuting. Depending upon the purpose for creating the presentation in the first place, if, for instance it is for personal use or entertainment; a self examination would be alright. All the same; for business presentations, at least one other professional or a vested group of individuals should be your first audience before delivering its official showing. People love a good show. Microsoft PowerPoint empowers users with the means to turn out a wide range of presentations for every occasion. By following the guidelines; each step produces the quality acquaintances, family and friend and professional peers alike will remember and appreciate.
References:
Gary B. Shelly, Thomas J. Cashman, Misty E. Vermaat. (n.d.) Microsoft Office PowerPoint 2007. Retrieved from Gary B. Shelly, Thomas J. Cashman, Misty E. Vermaat, IT206 - PC Application Support website

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