Premium Essay

Change Managment Process

In: Business and Management

Submitted By nabeel42005
Words 1790
Pages 8
Change Management and dealing with changes is a key project management

function for any industry. There might be enormous variance in efforts,

cost, schedule, quality of deliverables if changes are not handled

effectively. Many projects are delayed and many other are closed

(terminated) because project managers were not able to manage changes.

Introduction
Change management and dealing of with scope or requirements change is

an importance function of project managers. However clear the

requirements are, whatever the tool used for documenting requirements (

right from Rational tools to Word document ) and whatever the category

of execution model ( Pure Waterfall to evolutionary prototype )

requirements are bound to change. The only difference to change is to

what extent, and what is the impact on project success or failure.

Having said this successful execution of any project relies on how good

and effective is your change management mechanism.

This is the reason why Monitoring and Controlling Process Group (

Section 3.2.4 of PMP handbook ) is such an important section.

Why Requirements Change?
There are a number of reasons for change in requirements and these

reasons depend on multiple factors like:

Industry: Is the project related to Automotive or Aerospace or

Jewellery
Geography : APAC customers are precise in their requirements compared

to US or European Customers ( Based on the project execution experience

I have on multiple engagements )
Customers: Customers maturity
Implementers: Experience of implanters with the same customer or

similar customers or projects
Execution Model: Fixed Price project executions model demands

requirements to be crystal clear. So efforts taken on such projects to

control scope are more compared to Time and Material or other models.…...

Similar Documents

Free Essay

Vision and Change Process

...Setting a vision is critical for a change process to be successful. Generally speaking, a vision provides an organization with a sense of direction and purpose and provides a framework for the goals and mission of the organization. If it is well written, it should embrace the identified values of the organization, that is, what is the purpose of existence for the organization (Collins, 2001). Kotter (1996) tells us that there are three important purposes to a good vision. First, a good vision simplifies detailed decision-making. Second, assuming the right people are on the bus (Collins), then, even if initially difficult, a good vision will motivate people to taking the right actions. Lastly, Kotter states that a good vision will help to coordinate people more quickly and efficiently. Senge (1994) suggests that the vision be co-created so as to gain appreciation for the vision and to better understand each other’s perspectives and ideas. Collins stresses the fact that creating a vision should force the brutal facts to be faced. Facing facts helps create vision and leads to change. The authors, Kotter, Collins and Senge each offer ideas on how to create the vision and how to communicate it. Kotter, (1994) tells us that creation of the vision is an exercise of the heart and the mind, that it takes time, involves a group of people and is a challenge to do right. Collins (2001) and Senge (1994) also speak to the need of involving others. Collins in the sense of......

Words: 896 - Pages: 4

Premium Essay

Organizational Change Process

...Organizational Change Process: The EMR in Health Care Settings In the past decade, new advances in technology have changed health care. Experts continue to speculate that information technology has and will play a key role in efficiency, costs, and quality of patient care (Mehlman, 2010). With these changes comes the demand for hospitals to keep up with the times. In January 2009 President Barack Obama spoke about the government’s recent stimulus package and drive to have Americans’ health records electronic “within the next five years in order to save both dollars and lives” (Childs, Chang, & Grayson, 2009, para. 2).The “meaningful” use of electronic medical records promises to improve processes, decrease errors, and extend far beyond cost savings for the hospital, physicians, nurses, and the patients. Transforming a paper-based system into an electronic health- record application will allow real-time patient information to pass through multiple sources faster, enhance communication throughout the hospital into the community, and provide fiscally responsible care with the click of a mouse. Updating to an electronic form of medical records storage has been proven to be more economical and efficient. However, organizations are often met with resistance when moving forward with plans to transition without adequately preparing the employees of the organization. Whenever a breakdown in the communication between the administrators and staff members has occurred, a barrier to......

Words: 1742 - Pages: 7

Premium Essay

Managing the Change Process

...MANAGING THE CHANGE PROCESS Introduction: Iware Logic Solutions ℗Ltd is an IT Solutions firm and consultancy service provider. Iware offers world-class IT services to Commercial and Government sector clients. The firm has a group of clients that includes Small, Medium and Large Scale Industries. The establishment is located in Bangalore, a prominent city in the southern part of India. Change; be it bigger or smaller is a response to the internal and external environment of an organisation. Resilient organizations are repeatedly connected and quick to react to the situations they inhabit in the world of busyness. Managing the change process starts from identifying the necessity to change, designing the change and walking the organisational people through the process since organizations never change but people do. 1.1 - Determine the organisation’s position in the sector and market within which it operates Iware operates in IT sector and the competition is always increasing. The growing competition is challenging the sustainability of the firm and affecting the profitability. The company has to be careful in every contract to achieve the objectives since it is in the beginning stage. The organisation had faced issues with the decreasing number of clients and customers due to the challenges and competition in the market. The firm follows a centralized method of decision-making and control where decisions are made strictly at the top management. The......

Words: 3334 - Pages: 14

Premium Essay

Innovation as a Change Process

...Innovation as a Change Process Abstract: Harper & Leicht, (2007) adequately relate on page 228 of the textbook, “Exploring Social Change: America and the World,” that innovation stimulates change by: (1) the discovery or invention of novelty; (2) its communication to others; and (3) its adoption or rejection by people in society (Harper & Leicht, 2007, p. 228). It is important to make a distinction between invention and innovation. Invention is the first occurrence of an idea for a new product or process while innovation is an attempt put it into practice and the actualization or realization of an invention, whether it would be a societal benefit, commercialization, market entry, or monetization. Thesis Statement and Introduction: Innovation is necessary for any type of change process to be effective. On page 229 of the textbook relates that innovation is a basis of social change, technological innovations have socio-cultural dimensions with complex and often unpredictable consequences when widely adopted and complex factors shape their spread, adoption, or rejection within human communities and societies. Change often (page 227) happens by innovations and discoveries within society, both scientific/technical and socio-cultural. Innovative action involves a linkage or fusion of two or more elements that have not been previously joined in just this fashion. This results in a qualitatively whole. The textbook further relates that all innovation results from......

Words: 2085 - Pages: 9

Free Essay

Players in Change Process

...Players in the change process 1.) Strategists 2.) Recipients 3.) Implementers Strategists( Leaders of change) Recipients Implementers As strategists , change practitioners( consultants) , need to identify the need for change. They are the adopters or adapters of change . They have the power to influence strategy( what needs doing can whether is can be done) and implantations They carry out the actions to make the vision of the strategists become reality. They also facilitate change May involve a situational assessment or diagnostic They have the power to influence change through their readiness for change. They may be granted certain degree of discretion in a change plan. Provide an idea of a desired future state and devise a strategy on how to get there from where the current situation is. If they resist change the change effort would be futile. Readiness can be achieved either positively( appealing to individual self interest) or negatively( creating dissatisfaction with current state of affairs) They may even need to do the planning themselves including specific interventions to achieve a mandated outcome. Need to decide the extent of the change, identify hurdles and obstacles and devise ways to solve them They manage the day to day issues of change. They need to be able to coordinate activities and people and have skills in troubleshooting- need communication skills and flexibility within the constraints of delivering a specific result. Need to......

Words: 392 - Pages: 2

Free Essay

Change Managment

...network, in equipment and in effort, would be high. Though a secure Internet would be a good, its maintenance is missing. The Internet is a vast mesh of connections over and above the component networks which cannot all connect directly to each other, moderated by BGP. Each network monitors and manages its own small part of the system. (Chris Hall., June, 2012) Internet Vulnerabilities Internet is very prone to different criminals and is misused by them in many situations. Though monitoring Internet performance could provide the relevant data, it is difficult because of Internet issues. * Technical problems: The technical problems like what data should be collected, where and how to collect it, how to store it in a usable form, how to process it to extract useful information are one of the reason for Internet vulnerability. * Competition between different Internet networks made some of the data commercially sensitive. * Route leak: It is the cutting of critical undersea cables. The discovery of a software problem has a more significant impact. (Chris Hall., June, 2012) Computer Crime Computer crime was not a familiar topic to the most prominent authorities who are even not consensus on what constitutes computer crime. Over the course of approximately 13 years, both the number and frequency of instances of digital have intensified, and the sophistication and diversity of types of cyber attacks have increased. This represents the Cyber trend these days.......

Words: 2007 - Pages: 9

Premium Essay

Change Managment Project

...Team: The team who was in charge for the mechanism, evaluation and training was very well structured since the beginning. The Project Management team was forms from the people of the Industry department Danoneand the Human Resources assistant director. It is interesting to be said that the one who came with this idea was the Industry manager department (not the Human Resources one) and together with the Human Resources manager began setting up this change in the management of Danone. From the beginning they had to find sponsors within the firm who will actually finance their idea. The project manager together with the assistant from Human Resources were in charge with the training part of the employees, the manager of Accounting and Production Departments were in charge of the communication between the employees and the director. The direct chiefs were the ones who actually made the developing plan for this management change and after the process of interviewing and testing was finished, they had to inform about the results. After that, the employees were able to give some feedback because after all, they were the beneficiaries of this projects, and all of this were made in the goal of helping them but also developing the company in a good and fear manner. For this project, the stakeholders were the Syndicate and the Employees Representative . The Syndicate is a non - profit NGOs defined in Labor Code as:" independent legal entities , non-profit , formed to......

Words: 2387 - Pages: 10

Premium Essay

Change Managment Plan

...Change management plan Organizations are set up in specific ways to accomplish goals, and the structure of the organization can help or hinder its progress toward accomplishing these goals. The ACME Grocery is a functional organization with the store manager and other department heads. Currently the company is experiencing low profit growth, low morale, communication problems between department heads, and the use of coercive power. Because of the power struggle between the store manager and department heads employee behavior has declined and has shown a high turnover, low productivity, poor customer service, and an absence of trust within the organization. For these reason the company has decide a change in organizational structure was imperative. Appropriate and effective structure According to Robbins & Judge, the proper organizational structure has six key design questions, chain of command, centralization or decentralization, and formalization as well as others. The proposed new organizational structure is the matrix structure expands on the functional structure by assembling employees both function and product offering. Employees in a matrix organization report on day-to-day performance of the store. This new structure will empower the employees; model Drucker’s theory of as a team, and autonomy. The Matrix structure will embrace the diversity of the staff, a culture of decentralization in leadership, and foster competition between each department. Effects on......

Words: 662 - Pages: 3

Premium Essay

Business Process Change Plan

...BUSINESS PROCESS CHANGE PLAN GB560 Designing, Improving and Implementing Processes Session # 01 Teresa Rose Kaplan University January 26, 2014 Abstract The purpose of this paper is to discuss change process that needs to take place for the Gundersen Health System to become energy independent by the year 2014. Most healthcare organizations do not include the upper management in the process of business. This paper will discuss how to do a change of process to reach the goal of being energy independent, it will show how the change will be a Six Sigma Process. It will look at Capability Maturity Model (CMM). It will touch on Porter’s three – phase process. A current diagram and a change process diagram. The paper will also touch on goals to be placed into affect. It will state the tasks and measurements for the goal. Introduction to Gundersen Health System Gundersen Health Systems was first named Gundersen Lutheran Hospital and was founded in 1902 by the primary Doctor, Adolf Gundersen. It was renamed Gundersen Clinic and Lutheran Hospital, and in 1995 it was name Gundersen Lutheran Inc. It is now known as Gundersen Healthcare Systems. The system is made up of 24 Medical Clinics, 4 Worksite Clinics, 2 Express Care Clinics, 4 Podiatry Clinics, 8 Behavioral Health Clinics, 12 Eye Clinics/Institutes, 2 Sport Medicine Clinics, 4 Reproductive Clinics. It has 3 Affiliated Hospitals,...

Words: 1815 - Pages: 8

Premium Essay

The Process of Language Change

...Introduction to Language Structure Lecturer: Ms. Hurlock 25 November 2015 The Process of Language Change How complicated and confusing it would be if you were to go to a different country that speaks a different language and you tried to buy something. Would the price of the item be clear to you, perhaps not? May be you would be able to figure it out with gestures, however it would still be challenging. We are able to go to a country that speaks a different language and still get through because of familiarity with the language, using gestures or simply having someone there having knowledge of both languages to interpret and lower the barrier. Language changes overtime and it can be a good thing; as it helps us to exchange business and services with other countries and even within our own. If language did not change through out the ages there would have been a greater language barrier than the present one. The process of language change occurs, so that people may communicate effectively in spite of their different understanding and pronunciation of a language. For example, the free variation associated with ‘tomato’; some pronounce it as [ ] and others voice it as [ ]. Though in different countries the word(tomato) may be spelt the same way, it may also have its own unique pronunciation of the word. For this reason the process of language change is important, in order to understand different languages, adapt to languages,......

Words: 305 - Pages: 2

Premium Essay

Managment Change

...University of Phoenix Material Management Response to Change Worksheet Part A: In the boxes, provide descriptions of the six different perspectives for response to change. Then, prepare the generic response you would provide, as a manager, as a response to change in that particular perspective. Manager responses to each perspective should be at least 100- to 200-words. The Management Response to Change Worksheet is due in Week Two. Organizational Renewal Description: Manager response to change: System Approach Description: Manager response to change: Sociotechnical System Description: Manager response to change: Future Shock Description: Manager response to change: Organizational Transformation and Development Description: Manager response to change: Planned Change Description: Manager response to change: Part B: Respond to the following questions in 150- to 300-words: • How does corporate culture affect management responses to change? What is the role of management? • As a manager, how do OD goals and values relate to the cultural role of management? Just like anyone else, managers are drawn to people just like themselves. It seems common that managers tend to hire new people who are just like themselves. So then the organizational culture within in an organization is continually......

Words: 1015 - Pages: 5

Premium Essay

Organisational Change Process

...Organizational and personal change management, process, plans, change management and business development tips Here are some rules for effective management of change. Managing organizational change will be more successful if you apply these simple principles. Achieving personal change will be more successful too if you use the same approach where relevant. Change management entails thoughtful planning and sensitive implementation, and above all, consultation with, and involvement of, the people affected by the changes. If you force change on people normally problems arise. Change must be realistic, achievable and measurable. These aspects are especially relevant to managing personal change. Before starting organizational change, ask yourself: What do we want to achieve with this change, why, and how will we know that the change has been achieved? Who is affected by this change, and how will they react to it? How much of this change can we achieve ourselves, and what parts of the change do we need help with? These aspects also relate strongly to the management of personal as well as organizational change. See also the modern principles which underpin successful change. Refer also to Psychological Contract theory, which helps explain the complex relationship between an organization and its employees. Do not 'sell' change to people as a way of accelerating 'agreement' and implementation. 'Selling' change to people is not a sustainable strategy for success, unless......

Words: 1373 - Pages: 6

Premium Essay

Process Change

...BUSINESS PROCESS CHANGE PLAN GB560 Designing, Improving and Implementing Processes Session # (1202D) Jenna Marerra Kaplan University March 8, 2012 UNIT 1 ASSIGNMENT (With Diagram Response Should Run 2-3 Pages in Length) Q#1 Provide the name of the organization (this must be a real organization and you may use the organization where you currently work; describe the organization’s size and summarize the primary mission of the organization. Don’t simply copy from the organization’s mission statement. I chose to use WalMart for this assignment; WalMart’s primary mission is to bring consumers high quality goods at a low, discounted price. Sam Walton’s original vision was to accomplish this; although WalMart has grown substantially since its initial founding, this mission has not changed. WalMart employs just over 2 million people worldwide and has 8,970 locations. Q#2 From your research of the organization, identify a single Business Process Change that the organization will need to contemplate and undertake in the coming year. These changes can result from new technologies, economic issues, or changes in the marketplace. WalMart has successfully navigated the marketplace over the years, from green initiatives to economic slowdowns. A Business Process Change it currently faces is its employee relations. WalMart has taken a lot of heat recently for its labor relations, with issues running the gambut from wage violations (some......

Words: 3750 - Pages: 15

Premium Essay

Change Process

... Leading Change: The Leader’s Role By Ms. Sumedha Dutta The world of human resource management is in constant flux. Competition, consumer choice, diversified product choice, improved technology, unrestricted trade territories etc., have contributed significantly to the necessity of bringing about change in the organization and embracing it as an ongoing process. Globalization and liberalization have further fueled the necessity for change. Orientation to change within organization starts from the top and percolates downwards, while interplay of many elements is involved in the smooth succession. During the change programs, the most important determinant of “getting through the swamp”, is the ability of leadership to…well, lead. It has been observed that the nature of the change is secondary to the perceptions that employees have regarding the ability, competence, and credibility of senior and middle management. If you are to manage change effectively, you need to be aware of the three distinct times zones where leadership is important. We can refer to these as: Preparing for the Journey, Slogging through the Swamp, and After Arrival. We will look more carefully at each of these. The Role of Leadership: In an organization where there is faith in the abilities of formal leaders, employees will look towards the leaders for a number of things. During drastic change times, employees will expect effective and sensible planning, confident and effective decision-making, and regular...

Words: 998 - Pages: 4

Premium Essay

Business Process Change Plan

...BUSINESS PROCESS CHANGE PLAN GB560 Designing, Improving and Implementing Processes Session # 1205D Bobby Young-Mentgen Kaplan University July 31, 2012   UNIT 1 ASSIGNMENT (With Diagram Response Should Run 2-3 Pages in Length) Q#1 Provide the name of the organization (this must be a real organization and you may use the organization where you currently work; describe the organization’s size and summarize the primary mission of the organization. Don’t simply copy from the organization’s mission statement. CenterPointe is a non-profit health care industry providing treatment, rehabilitation, recovery support and housing for people overcoming addiction or co-occurring mental illness and addiction. The organization, consisting of 5 facilities in Lincoln, Nebraska, serves low-income and indigent men, women and teens based on their beliefs that everyone deserves access to quality treatment and because the community is only healthy as the most vulnerable among us. Over the years CenterPointe has continued to add programs and services to meet the many needs of their consumers. These programs and services include: Residential Treatment, Outpatient Treatment, Youth Services, Community Support & Housing, Adult Day Rehabilitation, PIER, Veteran Services, and Open Studio/Writers’ Workshop. CenterPointe employees 102 individuals throughout their facilities, along with 9 contractual professionals and numerous community volunteers (CenterPointe, Inc., 2012. About us). Q#2 From...

Words: 2555 - Pages: 11